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Must know facts about having your transcript or diploma notarized.

It's your college degree or transcript and you have been asked by your employer to provide a notarized copy or perhaps an Apostille.. It sounds simple, but there are a few things for you to consider, and some decisions for you to make. The simplest procedure is for you to write a statement that the document is yours, and have your signature on the statement notarized.

Alternatively, you can have a notary go to the school, obtain a letter from the registrar that the attached copy is authentic, and have the signature of the registrar notarized. Both procedures involve the notarization of a signature, but the first is your signature; the second is the signature of the registrar.

The first procedure, the notarization of your signature is the valid, but, does not constitute notarization of the degree or transcript. It might be acceptable; but that determination can only be made by the person or institution where you submit the documents.

You can even have http://kenneth-a-edelstein.com obtain an apostille on the document, but it will be an apostille of your signature (on the statement); it will not be an apostille of the underlying document. This procedure often works; it depends on the recipient.

The alternative involves more work. A notary must go to the educational institution, meet with the registrar, obtain a letter stating the attached document (degree or transcript) is valid; and notarize the signature on that letter - that refers to the document. With this procedure the document itself has been notarized and is far more acceptable, compared to your statement of the documents validity. The letter from the registrar should be on official school stationary and the title of the person signing should be on the letter. They must be an official of the school, authorized to make a statement as to the validity of the attached document. Ideally the letter describes the attached document in detail, the signature must me handwritten not imprinted or a stamp.

Educational documents are among the most difficult to process for Apostille or Embassy/Consulate Legalization. The difficult part is arranging for the notary to meet with the proper school official. I have successfully processed many educational documents, generally for use overseas - with Apostille / Legalization. Please understand that these requirements are in place to protect you against forgery and identity theft. You can find more information on this topic, and a variety of other notary related functions at http://kenneth-a-edelstein.com

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